City Clerk Municipality: City of Surrey This posting closed on August 31, 2018 at 4:30 PM Job ID: 2351 (Please quote job ID on resume when applying) Department: Corporate Services - Legislative Services Job Description: As the City Clerk, you will lead the Legislative Services Division which acts as a critical link between City Council, staff and the public in ensuring the effective and efficient delivery of the City???s political administration. You will also lead the team in overseeing records and FOI management and the administration of municipal elections. Duties: Reporting to the General Manager, Corporate Services, the City Clerk is responsible for: Developing and overseeing information being presented to Council, Committees, Boards and other stakeholders; i.e., Council correspondence. Overseeing and ensuring best practices for the recording, preservation, tracking and audit of Council and Committee meeting minutes, relevant municipal documents and corporate records (including Resolutions and By-laws). Acting as the signing authority for documents as set out in legislation and applicable City Bylaws. Ensuring that all legal and administrative documents adhere to the standards required by law or by statute within the City. Serving as the Chief Elections Officer (with the exception of the 2018 Municipal Elections) and supporting election preparation for local government officials. Overseeing the administration of oaths, including the process to receive affidavits and affirmations required to be taken under oath. Overseeing Freedom of Information and Protection of Privacy Act (FOIPPA) compliance and requests. Overseeing administrative operations, including the records resource centre, corporate mail and the Councillor???s office. Establishing and maintaining exceptional working relationships with Council, senior management, media, unions, staff, elected officials and the public. Leading recruitment, performance management and succession planning within a unionized environment. Educational Requirements: Bachelor's degree (ideally in Business Administration, Public Administration, Local Government and/or Legal Administration). A minimum of 10 years of progressively responsible experience in a related field. Skill Requirements: The City is looking for an experienced strategic thinker who can build alliances and strong working relationships with stakeholders throughout the City and region. Our ideal candidate shares our values of Community, Innovation, Integrity, Service and Teamwork, and can demonstrate the following qualifications: Bachelor's degree (ideally in Business Administration, Public Administration, Local Government and/or Legal Administration). A minimum of 10 years of progressively responsible experience in a related field. Strong understanding of the municipal and legislative environment, including extensive knowledge of fundamental principles and practices related to the development and adoption of municipal bylaws, policies and procedures. Strong political and business acumen with an understanding of the challenges and opportunities that municipalities face. Strong leadership skills with a demonstrated history of building team culture, employee development and performance management initiatives. Experience preparing and presenting detailed and complex correspondence and records accurately. Exemplary communication skills, both written and oral. An innovative and creative service-orientated problem solver. Analytical and creative with the ability to drive innovative technology, process improvement, and streamline processes to improve services. High-level organization, prioritization and time management skills with advanced critical thinking abilities. An experienced strategic thinker who can build alliances and strong working relationships with stakeholders throughout the City and region. Salary: Competitive salary and benefits. Additional Information: Should you be interested in learning more about this leadership opportunity please contact Carol Robinson or forward your resume, a letter of introduction and the names and contact information for three referees, in confidence, to info@hwest.ca. We will respond to all who express interest. Web Address: www.surreycareers.ca Address: 14245 - 56th Avenue Surrey, British Columbia V3X 3A2, Canada E-mail: humanresources@surrey.ca Fax: Opening Date: July 18, 2018 08:30 AM Closing Date: August 31, 2018 04:30 PM Back