City of White Rock Township of Langley City of Surrey District of Mission District of Kent District of Hope Village of Harrison Hot Springs, Fraser Valley Regional District Cultus Lake Park Board City of Chilliwack City of Abbotsford Home Job Listings

Records Management Clerk (Time-durated, Full-time)
*We thank all interested candidates; however, only those selected for an interview will be contacted.
Municipality: District of Mission This posting closed on

April 2, 2018
at 12:00 AM
Job ID: Job ID 2018-05 (Please quote job ID on resume when applying)
Department: Mission RCMP Detachment
Job Description: Employees in this position perform a variety of clerical functions related to the maintenance of confidential RCMP operational files. They are responsible to: perform required clerical, and administrative tasks; collect, review, maintain, score and purge RCMP files from a variety of sources in accordance with established RCMP and municipal policies and procedures and distribute as required; maintain diary date system; compose correspondence and reports as required; process departmental mail; assist in answering incoming telephone calls, and respond to related inquiries from the public, legal firms, agencies, provincial and federal courts, and other police detachments; collect and process a variety of administration fees as required; prioritize assigned work to coincide with departmental priorities and schedules. While considerable independence of judgment is authorized for the performance of tasks within established guidelines, more complex or unusual situations are reviewed with the supervisor to determine the appropriate action.
Duties: Responsible for the processing and maintenance of confidential RCMP operational files including reviewing, updating, scoring and purging files in accordance with RCMP policies and procedures.

Create files and input, modify and remove file data in various RCMP computer systems and programs.

Maintain diary date system and validate retention period.

Perform research on related RCMP computer systems

Assist in answering incoming calls on the switchboard.

Respond to inquiries from a variety of sources including the public, legal firms, agencies, provincial and federal courts, and other police departments in compliance with federal and provincial statutes.

Invoice, collect and process a variety of administration fees.

Process incoming and outgoing correspondence.

Compose correspondence and reports.


Prepare and maintain a variety of word processing documents, reports, spreadsheets, forms tables and manuals.

Prioritize assigned work based on the RCMP priorities and schedules.

Operate a variety of office equipment related to the performance of duties.

Provide training for new staff in related functions.

Provide information related to the performance assessment of new staff.

Participate in the development and implementation of new policies and procedures.

As required, assist to perform tasks of other clerical staff in the department.
Educational Requirements: Recognized training in administrative skills.
Skill Requirements: Minimum of two years’ experience working in a demanding, multi-tasking office within a policing environment. You will also be an advanced user of a variety of computer software such as MS Office, electronic document management systems, policing records systems such as PRIME, CPIC or JUSTIN, and accurately type a minimum of 60 wpm
Salary: $30.97 per hour plus 4.4% in lieu of benefits.
Additional Information: Candidates must currently possess RCMP enhanced reliability clearance.
Web Address: www.mission.ca
Opening Date: March 14, 2018 08:30 AM
Closing Date: April 2, 2018 12:00 AM

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