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Administration Manager, Building Permits & Licences
Municipality: City of Abbotsford This posting closed on

April 7, 2017
at 4:30 PM
Job ID: 17-048 (Please quote job ID on resume when applying)
Department: Planning & Development Services
Job Description: We are seeking an experienced and self-motivated professional to join our team as the Administration Manager for the Building Permits & Licences and the Development Engineering divisions of the Planning and Development Services department. In this fast paced and pivotal role you will report to the Director, Development Engineering & Building Permits and Licences and oversee the administrative services provided to both divisions.

In this busy role, you will have the ability to jump from one task to another seamlessly; there is no typical day, however your main responsibilities will include; participating and/or leading in ongoing business process improvements, the preparation of correspondence, creation of a variety of reports, coordination of schedules and calendars and acting as a liaison with internal and external customers. Additional responsibilities may include the development and implementation of business plans for divisional activities, providing training related to systems and processes, collation of analytics, providing supervision, supporting and leading administrative process improvement activities, record keeping and contract management, as well as managing the department’s administrative staff.

This position requires confidentiality in all matters of a sensitive or political nature. You will exercise considerable independence of action and judgment in organizing work routines, and when dealing with residents, department heads and employees. Your proven skills, knowledge and abilities as an administrative professional, along with your experience in unionized environment will make you an asset to the team. Your superior organization, time management, supervisory and communications skills will allow you to excel in a fast paced environment with numerous stakeholders and changing priorities. Your confidence, flexibility and quick thinking will assist you in dealing with the daily challenges that come your way. Your ability to build and manage relationships with all levels of the organization will be essential as you establish yourself in this challenging and rewarding role.

As the Administration Manager you will have:

 Diploma in Office Administration, Business Administration or related field.
 5 years’ experience at a senior executive assistant level with a minimum of 2 years in a leadership role, or an equivalent combination of education and experience.
 Advanced skills in Microsoft Office: Word, Outlook, Excel, & PowerPoint.
 Working knowledge of AMANDA is essential.
 Demonstrated experience in team leadership.

At the City of Abbotsford we work strongly to create a challenging yet rewarding environment for our employees to thrive. We offer ongoing personal and professional development opportunities, competitive compensation and a comprehensive benefits package. To apply, please visit us online at

Closing Date: April 7, 2017
Opening Date: March 22, 2017 08:30 AM
Closing Date: April 7, 2017 04:30 PM